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- For Expo Partners
- Plan trade fair presence on site
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Order deadlines
Order deadlines for exhibitors
We want to make sure that your participation as an polisMOBILITY expo & conference exhibitor is stress free. In addition we want to and make it easier for you to prepare for the trade fair. The following check list will provide you with an overview of all the things that you should consider and it includes important deadlines. This way, you will have all the important dates at a glance.
- You can find the right contact person to answer your questions with one click
- You can import the most important dates directly into your calendar software (e.g. Outlook) using iCalendar
- Show or hide deadlines, important information and start dates for organizing your trade fair participation
Import all appointments in your calendar application with one click.
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Stand space
Layout planning begins
15.01.2025 | 10:00 AM
Start of hall allocation.
Sandra Horst
Download calendar entry
Sales Operations Managerin
Tel +49 221 821-2495
e-mail -
Stand space
Mailing of stand confirmations
15.02.2025 | 1:00 PM
Starting about February 2025 stand confirmations are sent out. The participation contract takes effect with stand confirmation. The stand area confirmation includes dimensioned stand sketches and site maps as attachments.
Sandra Horst
Download calendar entry
Sales Operations Managerin
Tel +49 221 821-2495
e-mail -
Invoice
Mailing of participation invoice
15.03.2025 | 12:00 PM
You will receive the invoice for the participation fee including stand area rental, along with your free work and exhibitor passes, starting around März 2025. Invoice amounts are payable immediately upon receipt of the invoice.
Service team Koelnmesse
Download calendar entry
+49 221 821-3941
+49 221 821-3244
e-mail -
Services
Deadline 12.04.2025 for ordering in the service-shop
12.04.2025 | 12:00 AM
Place your order through the service shop!
- Deadline for ordering exhaust vent and compressed air installation
- Deadline for ordering suspensions (from the hall celling)
*It is possible to make a reservation at a later point in time for an additional charge.
Sandra Horst
Download calendar entry To the Service Shop
Sales Operations Managerin
Tel +49 221 821-2495
e-mail -
Services
Deadline 10.05.2025 for ordering in the service-shop
10.05.2025 | 11:59 PM
Place your order through the service shop!
- Deadline for ordering electrical installations*
- Deadline for ordering water connections*
- Deadline for ordering stand security*
- Deadline for ordering stand cleaning*
- Deadline for ordering waste disposal*
- Deadline for ordering internet and telecommunications*
- Deadline for fire protection*
- Deadline for carpeting*
- Deadline for ordering forwarding services
- Deadline for ordering (long-term) parking permits
- Deadline for ordering advertising space
*It is possible to make a reservation at a later point in time for an additional charge.
Service-Shop Hotline
Download calendar entry To the Service Shop
Telefon +49 221 821–3500
Write an E-Mail -
Stand space
Application of co-exhibitors
15.05.2025 | 11:59 PM
Deadline for the application of co-exhibitors*.
Co-exhibitors can be registered via the online application tool on polisMOBILITY website.
*Co-exhibitors are companies that are represented at the trade fair with their own products and their own personnel but use the stand area of a main exhibitor. Companies within a corporate group and subsidiaries count as co-exhibitors.
Sandra Horst
Download calendar entry To the application forms
Sales Operations Managerin
Tel +49 221 821-2495
e-mail -
Services
Deadline for ordering conference and office catering
15.05.2025 | 11:59 PM
Our partner, Aramark Restaurations GmbH, offers you a wide range of food and drinks in the Aramak webshop. Order yout treat at the push of a button!
This is a provisional deadline.
at Koelnmesse GmbH
Download calendar entry Order catering
Deutz-Mülheimer Straße 30
50679 Köln
Tel. +49 221 284-8584
Fax +49 221 284-8599
e-mail -
Services
Deadline 24.05.2025 for ordering in the service-shop
24.05.2025 | 11:59 PM
Place your order through the service shop!
Deadline for ordering parking spaces for trucks/containers/trailers
Please note: Allocation is subject to availability.
Site Security/Logistics
If you have any questions regarding traffic and logistic, please contact our service team:
Telephone +49 221 821-2097
Download calendar entry To the service shop -
Trade Fair
GEMA registration deadline
27.05.2025 | 11:58 PM
Register musical reproduction/performance with GEMA.
GEMA – Bezirksdirektion NRW
Download calendar entry
P.O. Box 1013 43, 44013 Dortmund, Germany
Tel. +49 231 57701-200
Fax +49 231 57701-230 -
Services
Deadline 29.05.2025 for ordering in the service-shop
29.05.2025 | 11:59 PM
Place your order through the service shop!
Deadline for ordering hostesses/stand staff and setup, dismantling and supporting stuff
Service-Shop Hotline
Download calendar entry To the service shop
Telefon +49 221 821–3500
Write an E-Mail -
Services
Deadline 04.06.2025 for ordering in the service-shop
04.06.2025 | 11:59 PM
Place your order through the service shop!
- Deadline for ordering furniture rental
- Deadline for ordering audio/video/PC equipment rental
- Deadline for light, video and sound systems
- Deadline for ordering room rental (office and conference rooms)
Service-Shop Hotline
Download calendar entry To the service shop
Telefon +49 221 821–3500
Write an E-Mail -
Advertising materials
Editorial and advertising deadline for the Marketing Package
04.06.2025 | 11:59 PM
All main exhibitors, co-exhibitors and all additionally represented companies are obliged to order the Marketing Package, which includes an entry in the printed catalogue. A fee is charged for this service. Please make a note of the deadline for providing editorial and advertising content.
NEUREUTER FAIR MEDIA GmbH
Download calendar entry To the Media Shop
Tel. +49 201 365 47-230
E-Mail -
Stand construction
Start of Construction period
07.06.2025 | 6:00 AM
Please observe the traffic guidelines and the vehicle admission.
Site Security/Logistics
If you have any questions regarding traffic and logistic, please contact our service team:
Telephone +49 221 821-2097
Download calendar entry Construction and dismantling instructions -
Stand construction
End of Construction period all halls
10.06.2025 | 6:00 PM
Please observe the traffic guidelines and the vehicle admission.
Site Security/Logistics
If you have any questions regarding traffic and logistic, please contact our service team:
Telephone +49 221 821-2097
Download calendar entry Construction and dismantling instructions -
Trade Fair
Start of the fair
11.06.2025 | 9:00 AM
The opening hours for visitors are: 9:30 am - 6:00 pm
The opening hours for exhibitors are: 8:30 am - 7:00 pm
Support for exhibitors
Tel. +49 221 821-3998
Fax +49 221 821-3999
Download calendar entry To the opening times -
Stand construction
Start of dismantling
12.06.2025 | 6:00 PM
The stand may not be partially or completely cleared, nor may exhibits be packed away, before 6:00 p.m. on 12.06.2025. Koelnmesse has the right to impose a contract penalty of up to 5,000.00 euros for each time that an exhibitor violates this regulation. Koelnmesse may in addition/as an alternative bar the exhibitor in question from participating in the following event.
Site Security/Logistics
If you have any questions regarding traffic and logistic, please contact our service team:
Telephone +49 221 821-2097
Download calendar entry Construction and dismantling instructions -
Trade Fair
End of fair
12.06.2025 | 6:00 PM
The opening hours for visitors are: 9:30 am - 6:00 pm
The opening hours for exhibitors are: 8:30 am - 7:00 pm
Support for exhibitors
Tel. +49 221 821-3998
Fax +49 221 821-3999
Download calendar entry To the opening times -
Orders
Order advertising materials
12.06.2025 | 6:00 PM
Refer customers and business partners persuasively to your participation at the trade fair – with the varied selection of printed and online promotional material.
NEUREUTER FAIR MEDIA GmbH
Download calendar entry To the Media Shop
Tel. +49 201 365 47-254
e-mail -
Orders
Hotel room reservations
12.06.2025 | 11:59 PM
Book your hotel accomodation for polisMOBILITY here.
Hotel and Travel Services
Download calendar entry To the booking portal
Tel. +49 221 821-3998
Fax +49 221 821-3999
e-mail -
Stand construction
End of dismantling
15.06.2025 | 4:00 PM
Please observe the traffic guidelines and the vehicle admission.
Site Security/Logistics
If you have any questions regarding traffic and logistic, please contact our service team:
Telephone +49 221 821-2097
Download calendar entry Construction and dismantling instructions -
Invoice
Mailing final invoice for services
30.06.2025 | 2:15 PM
Following the event, a separate invoice will be drawn up for the services provided. Invoice amounts are payable immediately upon receipt.
Sandra Horst
Download calendar entry
Sales Operations Managerin
Tel +49 221 821-2495
e-mail